Go paperless – bring focus to your workplace

To start with : Don’t get me wrong. I love books and I sure do appreciate the quality and feel of a great print in my hands. This is for my private side. But this blog is about our professional lives, and if you’re someone who travels a lot or just appreciates the cleanliness of a tidy office place there are some huge benefits of going paperless. In this blog post I’m explaining my view on a paperless office space and how I’m organizing without (a lot of) paper.

1. Less stuff to carry and worry about

Let’s start with an easy to digest fact. No paper weighs less than some paper and some paper weighs less than lots of paper. In an office environment you might be moving around a lot and in an optimal paperless scenario that involves your laptop, smartphone and… yourself.

Imagine you have a day stuffed with meetings and obviously you need to prepare and have your notes ready before each of them. Doing this with written notes can be a mess if you’re proceeding through your day. Additionally, did you remember to bring all of your notes ? Did you bring a notebook to jot down additional stuff ?

Using tools like Evernote, OneNote, etc… is a huge benefit to your office life. Your notes will never get lost, there is endless space to add new ones, you can implement pictures, videos, voice memos, you name it. And they weigh nothing at all!

I personally use Evernote as my go-to place for my notes. Evernote has one huge benefit for me : i can shoot pictures of documents and Evernote will be able to search for any given word on that document, even if it is a handwritten one ! Try looking up keyword XYZ in your written notes from 2014!


If you’ve been following me for a bit, you know I’m all about focus. If you’re new to this, here’s your short TOP 5 to 200% more efficiency.

  1. Don’t multitask – ever.
  2. Shut down e-mail notifications on any device
  3. Disable any tones or noises you can influence during times you really need to concentrate
  4. Start your day with clear targets and end your day with a review of your accomplishments
  5. Utilize the 80/20 principle !

Go through my posts on Multitasking , „The productivity project““Deep Work” to read more on this and get some interesting inputs.

Now, where does a paperless office fit into this ?

Imagine sitting at your desk, working on that one important task you need to get done right now. You’re thinking about next steps, maybe you’re putting some deep thoughts into future strategies. Your eyes are wandering around the room looking at nothing specific and then they cross your recently jotted down notes – BOOM. Need to send your boss that one important piece of information he’s been asking about just 10 minutes ago.

This little interruption will put you seriously off track of efficiency. Science says it will take around 15-30 minutes to return to your original state of focus. This New York Times Article perfectly describes what happens . Small cause, big effect. Your brain will be seriously screwed by distractions like this, that directly start a chain of thinking processes.

3. Electronic Notes merge with our modern world

Chances are you’re using Microsoft Outlook in your office. Let’s go to a situation where you’re contributing to a specific project. Wouldn’t it be useful to have all important notes for this project at one place ? How would you do in case you don’t use electronic notes ?

Seriously, I have seen enough examples of people printing every single e-mail to a specific project and putting them into one specific folder with all the other notes they’ve been accumulating for this. And make no mistake : if you’re used to doing this, it will be quite efficient !

To me however it looks something like this

But it can be so much easier. Send an E-Mail to your Evernote, OneNote, Todoist, whatever account, tag it with the project name, add a couple of comments to it, maybe attach some to-do to it – done. You will be perfectly organized. And the best thing : it is everywhere! On your PC, on your Tablet, on your Smartphone.

A big portion of the route to effectiveness and efficiency is about having the resources to focus. Being able to store away every piece of information where it belongs and later being able to find it back is one huge leap forward in your journey to being more productive !

There’s an excellent book on this you can refer to :

It describes both the method to productivity, but also discusses the specific means to utilize this method in your daily work – it has changed my game !


Personally, I go with a mix of paper and paperless. I like the calming effect of physically writing down my notes. It allows me to focus better on the matter and it is as though the words get a deeper meaning if i put them on paper. This would be notes on my goals for the day, notes on meetings upfront, etc..

However, after I finished noting the next step is to open up Evernote on my Smartphone and take a snapshot of the notes, aligning them to the specific project / task / topic and effectively throwing the paper away moments later.

There are people that do even this on a Tablet. They use tools like GoodNotes, OneNote or as well Evernote. It may be a hybrid between paper and paperless. I tried and decided I like the feel of a real pen better.

Again, productivity in the first place is what allows you to focus. It is focus that is missing for most people in today’s environment. It is the non-ability of getting into a flow state of mind and to really get into a task. Observe kids if you have some – they do every single thing they do with this flow state of mind. Try calling a kid playing with lego for dinner – no chance ! It is something we professionals have to learn again. If it’s your beloved filofax that does the trick for you – go ahead. But if you’re looking for truly integrated notes – go paperless !


Why you need to be obsessed to make it

What’s in it for me?

Grant Cardone might be a freak from the outside (look at this book cover!), but he has one thing perfectly right : massive action and being obsessed about “making it”. The guy made more than 500 Million Dollars so far and still every night he tells his wife that soon they’re going to “make it”. Make what ? Why would a guy worth 500 Million consider he didn’t make it yet ? Because he’s got goals so big that even that amount of money seems small – he wants to be a billionaire ! In his newest book “Be obsessed or be average” he teaches you how to thrive on your goals. If you want to achieve massive success too, read on !






A 9-5 Life

We’re in the heart of an epidemic of average. So-called “common” people wake up every day, head over to their job, perform what’s asked of them, leave promptly at 5, and return home to lay on the couch and watch TV. Society tells us that this is what it means to enjoy a balanced lifestyle. Don’t stress a lot or work too hard. Your career isn’t everything. But Grant Cardone thinks this preoccupation with balance has actually just given justification to be mediocre. Look, it has become a social target to be mediocre. Lead a mediocre life with a mediocre income, medicre levels of stress while having mediocre levels of fun when not working. Anybody wanting more according to Grant Cardone goes through three phases.

First you’re going to be told to play it safe, don’t dream big, don’t risk it. Then people start to hate on you because you’re pushing beyond their limits. Then people start to admire you for what you have achieved. The very same people !

Do you want to be remembered by your astonishing results? It’s time to implement the philosophy of obsession!

You have to be obsessed

For immense success, you have to be obsessed. You need to be hungry and hyper-concentrated and insatiable, rather than pay attention to naysayers who tell you firmly to tone it down. Additionally, you have to know how to harness that obsession to ensure that you can utilize it to your advantage. When everyone says you can’t, be crazily dedicated and prove them that they were wrong. Obsession is the first step towards insane business success.

Say YES to your burning up, outrageous, animal obsession

Grant had been raised with big dreams, relatives and friends told him to become more reasonable and less demanding. If he played by the etiquettes, they said, he could enjoy everyone else’s version of mediocre success but whenever he tried it their way, he hit rock bottom. After that, he tried the contrary approach. He said NO to the haters and naysayers and said YES to his burning up, outrageous, animal obsession.

This book is jam-packed with in-your-face advice for every salesperson, entrepreneur or starts up hustler. What’s so fun about this is that Grant KNOWS he’s outrageous. Grant completely embraces his haters and nay sayers and that truly fuels him. His opinion, if you aren’t on my team…Get out of the way and watch what I’ll create.


Stay obsessed with your business and work

The focal point of this book is to stay obsessed with your business and work. Grant describes a few of his trials and failures but how his obsession to greatness got him through all that was in his way. He is self-made in every sense of the word. The condition of America and the globe for that matter, as Grant argues, certainly is that we have all settled for average. Average job. Average lifestyle. And the average salary. Are you OK with being average? Not? Ok, then you are ready to make significant changes into business world!

You are in charge for your success!

We can be better. We can be bigger.
But it’s not up to the government, your teachers, your family or your employer to see it happen…It’s all on YOU! We need more people that aren’t afraid to do things their way. Great people do great things, move the boundaries, create new techology, processes and businesses. You have a chance to become one of them. Become the crazy obsessed innovator that changes the world as we know it.

Recommended Reads:



Why a Montblanc pen makes you a better Manager

What’s in it for me ?

Did you ever consider that the environment you’re working in and the tools you’re working with do actually have an effect on your work ethics ? And what is work ethics after all ? Find out in this post why buying a Montblanc pen might actually have significant effect on your efficiency.


Work ethics and perceived professionalism

Did you ever notice that your lazy birthday-suit Sundays are not exactly your most productive days ? And I’m sure you’ve felt the buzz a nice suit creates. All of a sudden you feel professional, you feel like a guy that is achieving and that is superior to his colleagues. Consider the saying “dress for the job you want, not the job that you have” and I can tell you that it is actually true. If you’re up and awake, get a good shave (or a nice hairdo if you’re a girl 🙂 ), get dressed up and wear some fancy shoes, you’ll be up to a very productive day indeed.


It is not only about your self-perception, it is also about how others see you. You can go to that meeting with a casual look that suggests you’re not really interested, or you can go there in that nice suite, looking like the boss of the whole damn company and run the show. Others will perceive you like this. There’s research too, that backs this up. So get up, dress up and deliver ! 


What about the tools you’re using ?

How do you take your notes ? Probably you use a cheap adverted pen on a corporate identity notebook, jotting down your ideas and at the end of the day throwing them into the bin. Just notes, right ?

Not quite.

Same as with your nice suit, your tools matter and contribute significantly to your work ethics. Switch up to a fancy pen, even start going with a fountain pen. It has a tremendous effect, I can assure you.

All of a sudden you feel an importance to your words, like once they are written on paper, they have a deeper meaning, a purpose. Just like you do! And you will feel responsible to fulfil what you have been noting down. It is a self fulfilling promise. It can start with a nice Cross Ballpoint at 20$, it can go to a Montblanc fountain pen collector’s edition at 2,000$, but do switch up, it really matters. In case you wonder, I myself go to office every single day with a Montblanc Starwalker Midnight Black Ballpoint Pen, a Montblanc 149 Fountain Pen all nicely tucked into my Montblanc sleeve. Yes, it cost me dear, but my work ethics got me three raises in three years adding to 30,000$


Notebooks matter !

Hey, now you got your nice suit, your premium pens and you still want to jot down into a cheap notebook ? No way ! You want to get some premium paper that is nice to touch and write, so you enjoy writing down your ideas in a clear way.

Personally, I prefer a Rhodia Dotpad and Leuchtturm 1917 Notebooks. Ever since I got them, I write more and by writing more i memorise more, which in turn makes better informed decisions.

They have this nice thick paper feeling to them, they hold ink well, and they are something you are just proud to show off in a meeting. And guess what, you end up taking more notes, getting more info into your thinking process and end up making better decisions! 


Now you’re all set to boost your work ethics go out there and start achieving !

The 7 Habits of highly effective people

It’s more relevant than ever: The 7 Habits of highly effective people

What’s in this for me?

You can easily agree that the world is changing at a fast pace, now more than ever before. It’s hard to adjust properly; even the most organized persons among us struggle with that. In a bustling environment like this, we should bring to mind “The 7 Habits of highly effective” people written by a pioneer in the field of self-improvement, Stephen R. Covey. Written about thirty years ago, it seems that is not relevant now. But, think again! Once the book was written, it suddenly became a best-seller in its field. I can tell you that the book is more relevant than ever. The author wrote it in the times when intensive social, technological, and economic changes have just begun. It looks like the author himself predicted thorough progress and drastic changes. That’s why the seven habits of highly effective people matter now more than ever.

The book provides us with some general and omnipresent principles of effectiveness that successful people mastered. Interested? Then read more!

The author suggests seven fields that we need to focus on if we want to improve our efficiency in all life aspects.


Be proactive

Being proactive means taking responsibility for your life. Everything in life happens for a reason. Once we accept that, we’ll be able to move forward. You are the one who makes decisions, make your own choices, choose a way to react to outer stimuli, and act. Each situation in your life requires you to make a choice. Sounds interesting? No more passiveness – that’s the approach that responsible people apply in their everyday life. They don’t think about the things that are out of control and focus on other aspects of their life.

Begin with the end in mind

We forget to use our ability of imagination because we feel safe in our molds and stick to the roles that are assigned to us. Intuition is an ultimate form of intelligence that you can master by practicing. So, why not practice it? Intuition is an abstract and incomprehensible concept, but it can give us some useful insights into our lives, the choices we make, and the actions we take that we aren’t aware of.

Put first things first

This is a key to a balanced life. How many times did you experience a burnout? I bet it’s familiar to all of us. Digital age imposes to us many duties and forces us to multitask. In these circumstances, it’s easy to burden yourself with multiple tasks. But, here is something you can do: focus on your highest priorities first. We often forget this to make a living. Focus on your goals, values, and life purpose. This concept is more relevant than ever.


Forget about competition, start thinking with a focus on collaboration. Your success can be an inspiration for somebody else and vice versa. Human beings are social by their very nature so that we need to communicate. Isolation is harmful to us, although it is quite present. Isolation is a ubiquitous problem of our digital age.

Seek first to understand, then to be understood

Alienation is a common issue today. We want to be understood, but we’re not ready to listen. We contemplate the things from our perspective and can’t put ourselves in the other’s shoes. Listen with the intent to understand and not with the intent to reply.


Synergy adds the value created by a group of people. The sum value of individual efforts is always smaller than the value created in a group. In our face-paced reality where we try to generate new ideas with brainstorming and teamwork, synergy is the key to success. Synergy generates new insights and ideas, and those ideas are often the best ones.

Sharpen the saw

Our busy schedule often makes us forget about ourselves. How many times did you neglect yourself because of overtime work and the fact you put the others first? You have to focus more on yourself. Your body needs some wholesome food, exercise, and a good sleep. You need socialization. Also, you need friends, family, and a quality time for yourself. You need to know your goals, values, and a life purpose.


Recommended reads

my best trick to find time for bussniss

Don’t be a little b*tch – The 10X Rule by Grant Cardone

What’s in it for me?

One of the greatest secrets in the world is that you only have to be a small & measurable amount better than mediocrity… and you’ve got it made.” So what would happen if you turn yourself into a better version of you? Ten times better? How much would you be able to accomplish your goals? How much good could you do in the world and how much success could you accumulate ? Grant Cardone has got something for you in stock !

Grant Cardone’s 10X Rule provides answers to the above-mentioned questions. To understand the book, a mindset shift is required, because some of the author’s ideas are against to what you may believe.  You must suspend disbelief to enable you to do as to truly know very well what the author is wanting to let you know. Grant Cardone believes that success is your duty, responsibility and obligation.

If you want to achieve massive amounts of success for you and your family, the 10X rule is where to start from, and Grant Cardone will be your in-your-face teacher that persists until you persist and achieve massive success.

About the Book:

The basic idea behind 10x is easy – if you need extraordinary levels of success in your individual and professional life, you must fully commit to set your targets ten times more than the initial. According to Cardone, massive thoughts require massive actions. If you happen to fall short, isn’t it better to miss the 10x goal than the low, original goal?

Doing work with full potential & becoming extremely successful is not only your duty, but it’s unethical to not even try. Cardone continues on to make clear that area of the 10x thinking is to manage everything that happens because of you.

Extremely successful people know that their deeds must continue to allow them to realize new achievements. Once the search for a desired thing or goal is abandoned, the pattern of success concludes.

When people start restricting the quantity of success they really want, I assure you they’ll limit exactly what will be required of them in order to gain success will fail miserably at doing what it takes to keep it.  You need to set your focus on goals that are 10 times what you think you want and then do 10 times what you think it will require achieving those targets. The 10X Rule is all about dominating your mentality.  The 10X Rule assumes that target is not a problem. Any target is attainable if it is attacked with the right actions and right amounts of persistence.

“No one can keep up with me. I’m not going away. I am not a competitor. I am the space.”

You must become obsessed with the things you want; otherwise,  you will spend your entire life making excuses about what you wanted.

By now you probably think about getting the book. Here’s a tip, get the book AND the audio book

About the Author:

Grant Cardone has composed a remarkable book on success entitled The 10X Rule. The book is about to live a successful life on a completely new level if you put the advice that he stocks into action. Grant Cardone is an inspirational person who is living life at a 10X level. Cardone is a successful entrepreneur, best-selling author and presenter. He started from humble beginnings and comes with an in-your-face way about him that grows on you throughout the book. My favorite quotation from Cardone if from the very beginning of the book, “Anyone that suggests to me to do less is either not a real friend or very confused!”

Top 3 reasons why Multitasking is killing your efficiency

Top 3 reasons why Multitasking is killing your efficiency

What’s in it for me ?

The strong belief that multitasking is still among us. For decades it has been one of the factors we were led to believe that will improve our efficiency. Today however this picture has changed. With the gaps being more and more obvious through modern society development. If you’re looking after the single most important cause why you’re forever bouncing back and forth between tasks, feeling bad because your doing this one and not the other, then this is for you ! We will take you through the three top reasons why multitasking is actually the worst idea to boost efficiency, what you can do in your everyday work to overcome it, and what are the top reads that you should go through to master efficiency by denying multitasking.

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